How to participate in exchange programs?

International students have a number of opportunities to come to AGH UST for both studies and internships. Stays of international students can last from 2 months to one year.

 

Students have the opportunity to come to AGH UST within exchange programs and bilateral agreements.

 

The most popular exchange programmes are Erasmus+, SMILE and CEEPUS.

 

AGH UST has signed numerous agreements with universities around the world. A list of applicable agreements is available on the website of the Department of International Relations HERE.

 

Procedure for dealing with applications in terms of exchange programs, bilateral agreements and internships is very similar.

 

The Department for International Students deals only with applications of first- and second-cycle students. In matters related to doctoral student applications, please contact the AGH Doctoral School.

BEFORE ARRIVAL TO AGH UST

Step 1. VALID BILATERAL AGREEMENT (Partner university)

In order to start the application procedure, international students should check the validity of the bilateral agreement. On the basis of the agreement the partner university sends the so-called nomination to AGH UST, informing about a student applying for arrival.

Nominations should be sent to the address: exchange@agh.edu.pl.

The Department for International Students will contact the appointed students informing about the details of the application procedure.

If the university does not have a valid bilateral agreement, please contact the Department of International Relations (dwz@agh.edu.pl).

The Department for International Students does not sign new bilateral agreements.

Step 2. REGISTRATION AND REQUIRED DOCUMENTS (student)

The Department for International Students contacts the nominated students informing about the details of the application procedure, deadlines and required documents.

All students are required to provide the following documents:

  • CV,
  • transcript of records from subjects completed at the home university in previous years confirmed by the sending university,

  • a scan of passport page or other identity document with a photo and personal data,

  • a certificate confirming knowledge of English at the minimum level of B2 (according to the Council of Europe scale) or a certificate confirming knowledge of Polish - depending on the language in which the classes are conducted; we also accept a certificate confirming language competences issued by the home university of an international student,

  • an official photo (passport format).

 

Deadlines for submitting and sending application documents:

June 30 - students appointed for the winter semester (October-February) or for the whole year (October-June)

November 30 - students appointed for the summer semester (February-June)

 

Note!

Student nominations sent by partner universities are considered first. Additional student nominations (outside the agreement limit) and the so-called freemovers are considered at a later date, if places are available.

Step 3. VERIFICATION OF DOCUMENTS (AGH UST)

AGH UST Department for International Students verifies application documents and gives access to enrolment in courses.

Step 4. ENROLMENT IN COURSES (student)

Nominated students enrol in the courses available in the education offer in a given academic year.

 

Note!

The offer of the AGH UST International Courses (UBPO) is addressed to all AGH UST students (exchange students and regular students). Access to some courses is limited.

The rules for enroling in courses are available on the website: https://www.intcourses.agh.edu.pl/

Step 5. APPROVAL OF COURSES (AGH UST| Academic supervisor)

Department for International Students consults courses selected by the student with the student's academic supervisor at AGH UST.

Step 6. CREATING THE PAPER VERSION OF A LEARNING AGREEMENT / TRAINING AGREEMENT (student)

An international student sends a scan of the Learning Agreement (LA) to the Department for International Students. The document must be signed by the student and the representative of the sending university. Then, the Department for International Students coordinates the signature on the part of the academic supervisor at AGH UST.

 

Note!

The Department for International Students only accepts the LA with a list of courses for which the student has enrolled.

 

A similar procedure applies to internships and the so-called Training Agreement.

Step 7. ACCEPTANCE LETTER (AGH UST)

After a positive consideration of the application and signing the LA, the Department for International Students issues an acceptance letter.

The acceptance letter informs the student for what period and for which faculty he was admitted and who is his supervisor during his stay at AGH UST.

The student also receives information on what to do as soon as they arrive at AGH UST, the possibility of living at AGH UST Student Campus, the Erasmus Student Network and insurance requirements during his stay in Poland.

AFTER ARRIVAL| DURING THE STAY AT AGH UST

Step 1 DEPARTMENT FOR INTERNATIONAL STUDENTS

Upon arrival, students are required to come to the AGH UST Department for International Students. Students will receive information about the University, documents and the so-called Welcome Pack.

 

CONFIRMATION OF ARRIVAL

Most home universities require their students to confirm their arrival at the host university in the form of the so-called Certificate of Arrival. Students who need such a document should come to the Department for International Students with a sample document from their university.

 

Note!

A visit to the Department for International Students is obligatory.

Step 2 FACULTY

After a visit in the Department for International Students, students are obliged to report to the Dean's Office of their Faculty. The address and opening hours are available in the application: welcome.agh.edu.pl/en. At the Faculty Dean's Office students will receive information on student ID.

Step 3 SUPERVISOR

Upon arrival, the student should report to the academic supervisor listed in the Letter of Acceptance.

If required by the sending university, student should contact their supervisor to sign the original LA.

EXTENSION OF STAY

Students have the option to extend their stay for another semester. The home university should contact the AGH UST Department for International Students. and confirm the nomination. Students choose subjects for the next semester, which must then be approved by the coordinator from the sending university and the academic supervisor at AGH UST. The LA with new courses must be presented in the Department for International Students within the set time limit.

BEFORE LEAVING AGH UST

TRANSCRIPT OF RECORDS

Before leaving, a student is required to collect from the Department for International Students a transcript of records obtained during his stay. The dates of the exam session are published one year in advance in the academic calendar. Exam dates are set by individual lecturers.

Students can check their grades on a regular basis via the AGH UST Virtual Dean's Office application (AGH Wirtualny Dziekanat).

 

CONFIRMATION OF STAY

All home universities require their students to confirm the period of stay at a partner university in the form of the so-called Certificate of Stay / Confirmation of Stay. As with confirmation of arrival, students who need such a document should come to the Department for International Students with a sample document from their university.

 

Documents are issued to students in person.